Download Schedule into Outlook

 

WhenToWork allows you to view your schedule in Outlook by two different methods.

The preferred method is to Export to Google Calendar and then sync Google with your Outlook.  This export will automatically be updated when your schedule changes, so you just export once and set up your sync and your Outlook should always then reflect your most up to date schedule.

Another method is to manually download a VCAL file for each of your weekly schedules. This file format is used by Outlook and many other calendar programs for your computer and pda.  Note that this is not updated automatically, you would need to download and import the file each week or if your schedule changes.

The link to each week's VCAL file is on your MY SCHEDULE page.  Click the VCAL link in the upper right of your schedule page.

When you click the "Click here to download" button, do not OPEN the file but choose the SAVE option instead so you save the file on your computer.

Then start Outlook and choose the IMPORT option (do not use the OPEN option) then choose the file you saved as the file to import. This will bring in the entire week of shift information.

NOTE: importing a week more than once into your program may result in duplicated shifts