How far in advance can I schedule?

Trial users can create schedule only one month into future. If you are a trial user and have a special need for scheduling further into the future please use the Contact WhenToWork link at the bottom of your account with a request and we would be happy to lift that restriction for you.

Paid users can create schedules as far into the future as they like.  We normally do not recommend creating schedules more than a month or two ahead, as each week you should Import a previous week or template, AutoFill to get the best assignments and then Publish to make it available to Employees online.

So as you Import your previous week or template it is always up to date with any ongoing changes.  If you create schedules way ahead and then something changes, (ex. someone's shift time is shortened) then you must navigate to every scheduled week and change each shift.  Since we do not provide a way to 'bulk edit' shift across weeks it is recommended that you Import your up to date schedule each week as you go along.