Online Employee Scheduling


Add a Scheduling Manager (add Email & set their Permissions)
 

ONLY THE MAIN MANAGER ON EACH ACCOUNT CAN ADD & SET PERMISSIONS FOR MANAGERS - and MAIN MANAGERS HAVE ACCESS TO LOGIN INFORMATION FOR ALL SUB-MANAGERS.
Each WhenToWork account has one main manager (the Manager who created the account) and can have any number of other Managers who can be limited in what they can see and do when they sign in. The main Manager will see the Add/Edit Manager option under SETTINGS in the top menu.

 Each Manager has a unique manager ID and password (IN ADDITION TO any ID & Password they may have to sign in as an Employee) and can perform only the functions that you allow. 

You can also create a "Manager" account for a third party who needs to have access to viewing the work schedule. You can set all permissions to unchecked so that they cannot perform any scheduling functions, but can still log in to view the most up-to-date schedule information using the Manager interface.

 
Managers can sign in and filter their own Schedule Views to only show certain Categories, Positions, Group of Positions etc. but you currently cannot restrict them from seeing particular Positions. For example if their permissions allow them to add shifts - then they can add shifts for all Positions. If you want Managers to be restricted to only see and schedule certain departments or locations you may want to create separate WhenToWork accounts.
 
To add a new Manager 
From any page 
  • In the top menu click SETTINGS to go to the Settings section 
  • Click the Add/Edit Managers tab to open the Permissions for Multiple Managers window 

  • Enter a First and Last name and an E-mail 
  • Click the Add New link - The new Manager's permission options will appear in the box below 

  • Set the permissions you want for the Manager and click the Save Changes button
    •  
    To Edit any Manager's permissions or information or to send Sign-In Instructions 
    In the Permissions for Multiple Manager window 
  • Click Edit next to the Manager name (their permissions will appear below the list of managers)
  • Change the information and/or click the E-Mail or Print Sign-In Instructions  
  • Click the Save Changes button 
    •  
    Managers can be given permission to: 
  • Add Shifts  
  • Import Shifts  
  • AutoFill Shifts  
  • Clear/Unassign or Erase Schedules  
  • Edit Shifts & Notes  
  • Save/Name Schedules  
  • Publish Entire Schedules (since all positions are published at once only one manager should have permission to publish)
  • Unpublish Entire Schedules (since all positions are unpublished at once only one manager should have permission to unpublish)
  • Add/Edit/Delete Categories  
  • Add New Employees
  • View Employee Payrate
  • Edit/Delete Employees  
  • Add/Edit/Delete Positions
  • Approve/Deny Trades  
  • Approve/Deny Time Off Requests  
  • Change Company Settings  
  • Can be notified of other Manager's actions (this setting allows the Manager to see and set the notification options to be notified when other Managers perform certain functions, see Notifications)
    •  
    Related Topics: 
  • Sending Manager Sign-In Instructions 
  • Managers Who are Also Employees  
  • Receiving E-mails but not Messages  
    • WhenToWork.com Online Scheduling