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Cannot Work Times vs. Time Off
Cannot Work Times are for times when you do not want
AutoFill to assign a certain Employee. They are
normally set by the Manager but you can also let Employees choose their own Cannot Work times
on your SETTINGS>Global Employee
Permissions page.* Cannot
Work times are entered from the " Edit Employee" window by setting the
times or day blocks to Red in the Work Time Preferences grids.
Cannot work time preferences are also viewable when you are
manually assigning a shift.
Note:
Changing a time to Cannot Work does NOT remove the Employee from any already
assigned shifts - it only prevents them from being assigned at that time in
the future by AutoFill.
Time-Off can be requested by Employees and can be set for any number of days in a row. Or Time-Off can be set for partial days off (and even be repeated for up to 15 weeks in a row - which works well for students taking classes).
Managers can enter Time Off from the top menu, or from the Employee details page
or by clicking that Employee on and then their Time Off tab. Creating
or approving a time off automatically REMOVES THE EMPLOYEE FROM ANY OVERLAPPING
SHIFT.
AutoFill - Both Cannot Work times and approved Time Off prevent AutoFill from scheduling that person during those times.
* Import - When you Import a schedule leaving the shifts assigned - any shifts that assigned
to an Employee during their approved
Time Off are automatically set to Unassigned. Import DOES NOT unassign
Employees based on their Cannot Work times. Cannot
Work times are only adhered to by AutoFill.
You can compare your current shift assignments with current Employee Cannot Work times using the
ANALYZE SHIFTS option on the Sortable List
page. Sometimes Employees may change their preferences after you have AutoFilled
or assigned shifts in the schedule so it is always good to periodically ANALYZE
your schedule weeks to see if any conflicts have come up.
Related Topics:
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WhenToWork.com Online Scheduling
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