When you first add an Employee you can enter an email address for them, or you
can
edit their details and add email addresses and even set notification options
for them if you like.
To add an email for an Employee who has no email in the system:
From any page
- Hover over EMPLOYEES in the top menu and choose Notifications Grid
- Click the button at the top that says: "Show Employees with NO EMAILS"
- Enter their email and set any options for notifications
- Click the Save button
To add a secondary email for an Employee:
From any page
- Hover over EMPLOYEES in the top menu and choose Notifications Grid
- Click the pencil icon next to the Employee name in the grid to open the
Notifications window (If employee is not listed click the "Show Employees
with NO EMAILS button and click their name.)
- Click the "Add New E-Mail Address" link to open the Notification
Address Settings window
- Type in the new email address and check off any notices you would like
to set for that email
- Check off the "use as Reply-to" if
appropriate (This allows others to reply directly to them from WhenToWork
forwarded messages.)
- Click Save button
Note: Many of these options can result in a high volume of emails or text
messages. Normally Employees should sign in and set up their own
notifications because that can result in them being charged fees by their
cell phone carrier for each text message received.
Text Message Addresses:
If the employee has a cell phone that is set up to receive text messages you
can choose: "Text Message Email Address". The Employee will need to
know their cell phone carrier's domain for sending these messages - it normally looks
like an email address with the phone number followed by @yourcellphonecarrierdomain.com.
Ex. 7145555555@vtext.com. You
can click the link above the Save button in that window to see a list of common cell phone
carrier addresses.
If you enter a text message address those notifications
will be 150 characters or less. When you click save a
text message is sent which includes a validation code which must be entered into
the Employee's Info>Edit Email Addresses window page before text messages will be automatically
sent out for the notification options chosen.
