Online Employee Scheduling

 
Overview of the 12 Schedule Views  

Schedules are created weekly (usually on the By Employee schedule view) but we have many ways to display your schedule, from daily to one or more weeks, monthly etc and they can be viewed as a calendar, list, chart or graphically.  Most views have a Change Layout link that allow configuring that view and printout.

 
 Standard Schedule Views
  • Calendar Daily - planner layout with Employees listed for each hour
  • Calendar Weekly - one of our most popular, weekly view in calendar format with many change layout options, can group shifts by Position or Category  
  • Calendar Monthly - similar to monthly calendar, can group shifts by Position or Category  
  • By Position - Daily & Weekly Tabs - Lists shifts by Position. Shows total shifts and hours for each Position 
  • Graphical - Daily & Weekly Tabs - Shows shifts in a graphical format similar to a spreadsheet. Layout can be changed to only show certain time period - group by Employee or Position.
  • Category Chart - most useful if you use Categories, providing a compressed chart for time periods between 1 week and a month
  • In-Out Time Chart - similar to Category Chart but shows the time first shift starts and time last shift ends for the day, this view is useful if you schedule employees to multiple shifts per day.
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    Special Schedule Views 
  • By Employee - Default "editing" weekly view. Lists Employees down the left. Shows their schedule for the week and if the week is published shows icons for each employee if they have viewed, and confirmed receipt of their schedule  Allows drag and drop of shifts and quick editing (the Quick Shift Edit window also allows you to change the shift's Position). You can also Ctrl Drag/Drop to quickly make copies of shifts.
  • Availability - Daily - Graphically displays all Employees - the shifts they are working overlaid on their work time preferences and shows time off and the counts for coverage and availability. Layout can be changed to only show a certain time period - specific time periods can be saved for quick viewing later.
  • Sortable List - Daily & Weekly Tabs - List of Shifts can be sorted by any column. Also allows for deleting and unassigning multiple shifts. Can be filtered to show only Unassigned Shifts, Auto-Filled Shifts or Preplaced Shifts. Also used to Analyze Shifts to check for any conflicts.
  • Multi-Shift Edit - Daily & Weekly Tabs - (List of shifts can be sorted by any column). Allows editing of multiple shifts at one time. Can be filtered to show only Unassigned Shifts, Auto-Filled Shifts or Preplaced Shifts 
  • Statistics - shows at a glance statistics about the weekly schedules. On published weeks this view shows whether or not employees have viewed or confirmed receipt of that schedule.
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    Any Schedule View can be filtered to only show certain Positions, Position Groups, and/or Categories (Locations, Departments etc.) 
     
    Related Topics: 
  • Changing the Schedule View
  • Navigate to a New Schedule Week
  • Chart of Functions in each View
  • Multi-Shift Edit Schedule View 
  • Sortable List Schedule View 
  • Availability - Coverage Schedule View 
  • Statistics Schedule View 
  • Filtering the Schedule View/Printout 
    • WhenToWork.com Online Scheduling